Doing Business

Interested in becoming a vendor?

To achieve NCTPA’s goals, the Agency must comply with applicable federal, state and local laws and guidelines. This ensures full and open competition and equitable treatment of all bidders/proposers interested in NCTPA’s business opportunities.

The Procurement Officer or his/her designee is responsible for the procurement of all equipment, supplies and services, to support NCTPA operations. This includes construction services, professional services, rolling stock, information technology, goods and inventory replenishment items.

Types of Solicitations

Depending on the type of project, NCTPA develops an Invitation for Bid (IFB), Request for Proposal (RFP), Request for Interest and Qualifications (RFIQ), or Request for Quotations (RFQ).

Invitation for Bid (IFB) - Are used when there is a clear understanding of the project requirements, scope of work and technical specifications.

Request for Proposal (RFP) - Are used in cases where the specific requirements and technical specifications of a project are of a functional nature or unclear, and provide a guideline for potential offerers to use in preparing a bid/proposal.

Request for Quotations (RFQ) - Are used for procuring materials, equipment and supplies, and some types of professional services (i.e., word processing, graphics).

Request for Information (RFI) - A proposal requested from a potential seller to determine what products or services are potentially available in the marketplace to meet a buyers needs. RFI’s are commonly used on major procurements where a requirement could potentially be met through several alternate means. An RFI is not an invitation to bid and is not binding on either the buyer or sellers and may or may not lead to a solicitation.

Contract Administrators develop the procurement documents and oversee the distribution and advertising of the solicitation. They also receive all bids/proposals, coordinate evaluation meetings, and see the process through the subsequent award and contract administration phases.

Disadvantaged Business Enterprise (DBE)

A Disadvantaged Business Certification is the ticket for participation in NCTPA's Small Business, Minority Business Enterprise, or Women Business Enterprise program. Once certified, a firm becomes eligible towards fulfilling the contract utilization goals for federally assisted DOT contracts. DBE, MBE and WBE’s are defined as:

Disadvantaged Business Enterprises (DBE) - A small business concern that is (a) at least 51 percent owned and controlled by one or more socially and economically disadvantaged individuals or in the case of any publicly-owned business, at least 51% of the stock of which is owned by one or more socially and economically disadvantaged individuals; and (b) the management and daily business operations of which are controlled by one or more socially and economically disadvantaged individuals who own it as defined by the Code of Federal Regulations 49 part 26.

Notification of Bids

The Agency is required to advertise the purchase of all supplies, equipment, material and the construction of facilities and worksites over certain threshold dollar amounts. Invitation for Bids (IFBs) are used for these types of purchases, while Requests for Proposals (RFPs) are used for all other complex services, rolling stock and information technology/telecommunications equipment.

Telephone and Written Bid Procedures

Depending upon the value of the Procurement, NCTPA may seek informal verbal/written quotes through the use of the Quote for Goods and Services form or a formal written proposal.

Competitive bids are not subject to negotiation. When a company is contacted for a quote, they must provide a firm price, including any charges for delivery and installation (when applicable), and lead time for delivery. Award is made to the low bidder who is responsible, and who also meets NCTPA’s requirements.

Questions?

Firms or individuals with questions about doing business with NCTPA can e-mail Antonio Onorato at aonorato@nctpa.net or call (707) 259-8631.

This information is provided as a service to those who want access to NCTPA through this internet site. The information contained in this system is subject to change at any time. Please call (707) 259-8631 or email contact@nctpa.net to request the most current information available.